DO NOT APPLY IF YOU ARE NOT MIAMI BASED.

FINE GROUP ENT. – EXECUTIVE ASSISTANT (Miami Based)

About the Role:

We are seeking a highly trustworthy, proactive, and resourceful Executive Assistant to support our dynamic entertainment executive across personal and business ventures. This role demands exceptional organizational skills, integrity, and a positive attitude in a fast-paced environment. You must be proactive. You will play an essential part in managing daily tasks, liaising with industry contacts, and ensuring smooth operations both personally and professionally.

Core Values & Qualities:

We value integrity, confidentiality, adaptability, and a proactive approach. The ideal candidate is resilient under pressure, detail-oriented, highly organized, and eager to contribute within a growth-focused environment.

Responsibilities:

Personal Responsibilities:

Booking flights, vacations, and car travel
Communicating with accountants and lawyers
Making restaurant reservations
Assisting with personal administrative tasks for CEO and immediate family
Managing household staff, bills, and coordinating household logistics
Tracking key personal events: visa renewal, passport renewal, birthdays, etc.
Organizing Dropbox files and maintaining spreadsheets of streaming data and key stats
Managing house bills and household coordination
CEO and Client Responsibilities:

Managing the CEO’s and clients’ diaries and calendars
Scheduling meetings across multiple time zones, including conference calls via Zoom, Google Meet, etc.
Preparing materials for meetings, attending calls/meetings, and summarizing actions
Handling sensitive and confidential information with discretion
Assisting with gift arrangements for clients and gifts management
Booking tickets, restaurants, and event logistics for clients
Research, project assistance, errands, and miscellaneous logistical tasks
Updating royalty spreadsheets and reviewing monthly commission statements
Qualifications:

Prior experience in the entertainment industry or a fast-paced, high-pressure environment
Excellent oral and written communication skills, with great interpersonal abilities
Highly organized, detail-oriented, punctual, and proactive
Strong work ethic with the ability to work under pressure and handle sensitive information discreetly
Proficiency with Excel/Google Sheets and document organization
Flexibility to work flexible hours and adjust to US/ UK schedules
Willingness and ability to travel outside the US, including internationally
Preferred Skills & Qualifications (Optional):

Familiarity with industry-specific tools and platforms
Additional language skills
Experience working with high-profile clients or managing household operations
How to Apply:

Please send your CV and a cover letter outlining your relevant experience and why you believe you’re the right fit for this role to [contact email/link].